How to order your prints & select your photos for the Wedding Album
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How to buy prints:
I use a photographic pro lab based in UK, offering a full photographic service to professional photographers for over 35 years. They provide the best colour correction work in the industry on all of their prints and products. They are also master picture framers, and can frame almost anything. On top of this, they offer a wide range of finished products including the Acrylic ‘Ice’ range, canvas wraps, box frames, wedding albums and portfolio albums. Most of the products can be ordered online through this website.
Wedding Group Shots
I only need a list to cover the formal shots, the group ones with family and friends in. My advise would be to keep this as small as possible and keep in mind that each formal group shot takes about 3-5 minutes per photo. This is from experience of rounding people up, you often find that somebody is missing somewhere.
My tip is to do the elderly and friends (not immediate family) first so that they can retire to the bar and relax. It is important to remember people who have travelled a distance for you and also your special friends who aren’t part of the Bridal party.
Here is an example:
Bride with Mother
Bride with Father
Bride with Mother & Father
Bride with Siblings
Bride with Mother, Father and Siblings
Bride with Grandparents
Family generation photo including all above (you may want to wait and do this with the groom)
Groom with Mother
Groom with Father
Groom with Mother & Father
Groom with Siblings
Groom with Mother, Father and Siblings
Groom with Grandparents
Family generation photo
Bride, Groom and Bride’s Parents
Bride, Groom and Groom’s Parents
Bride, Groom and Both Sets of Parents
Bride, Groom and Bride’s Grandparents
Bride, Groom and Groom’s Grandparents
ENTIRE AGREEMENT: This agreement contains the entire understanding between Sam Hayward Photography trading as www.samhaywardphotography.co.uk and the Bride and Groom. It replaces any prior agreements that may have been made.
CONFIRMATION: A signed wedding contract and deposit are necessary to confirm the stated wedding services from www.samhaywardphotography.co.uk
PRE-WEDDING CONSULTATION: The bride and groom will outline in detail their specific requirements and www.samhaywardphotography.co.uk will advise on planning, logistics and timings where needed. The bride and groom may request an additional consultation closer to the wedding to confirm the remaining details. www.samhaywardphotography.co.uk will contact you by telephone in the week before the wedding to ensure that there have been no last minute changes.
COOPERATION: The bride and groom and www.samhaywardphotography.co.uk consent to cooperate and communicate with each other to achieve the best possible result within the understanding of this contract. We recommend that the wedding photographer be provided with a helper (usually the best man) who will point out key individuals to be photographed. The photographer may also require the assistance of the best man in organising family groups. The bride and groom also agree to give the photographer sufficient warning of key events at the wedding to give the photographer time to prepare e.g. bouquet throwing, cutting the cake, speeches etc. Please note that not all guests at wedding like having their photo taken. In such cases the wedding photographer will use his discretion but cannot be held responsible for a lack of photos of these people and as a Wedding is a dynamic event no particular shot is guaranteed.
THE SCHEDULE: The shooting schedule, style of working and experience are designed to achieve a set of wedding photos for the bride and groom to enjoy for years to come, accomplished with good humour and enjoyed by all concerned. The bride and groom and www.samhaywardphotography.co.uk therefore agree that punctuality and cooperation are essential to producing outstanding photographic results. In cases where the wedding does not run on time (for example, extreme lateness by the bride arriving to the church) www.samhaywardphotography.co.uk cannot guarantee to take the complete set of photos, but in such circumstances will do our absolute best to compensate. The bride and groom agree to provide refreshments and a meal for the photographer should the length of attendance exceeds six hours.
PAPARAZZI WEDDING GUESTS: The majority of your guests will have digital cameras and those guests will want to photograph the bride and groom. In the spirit of cooperation the bride and groom agree to give the photographer precedence in order to take the photographs required for the wedding services described above. We cannot be held liable for a lack of wedding photos if the photographer’s work is interrupted. We would further request the Bride & Grooms assistance in ensuring that we have time alone when taking those special unique shots.
HOUSE RULES: The photographer is sometimes limited by rules imposed by registrars, ministers and venue management as to what can and cannot be done. For example some ministers insist that no flash photography is allowed, and others will insist that the photographer shoot from a specific location. In such circumstances the bride and groom agree to accept the technical limitations that may be imposed on the equipment used. We advise the bride and groom to make themselves aware of the rules of the venue concerned and if necessary negotiate with the people concerned.
The Photographer will not tolerate verbally or physically abusive behaviour, nor will they share their time or compete with guest photographers for the attention of the subjects. If the Client is unable to control the conduct of their guests, resulting in an unacceptable degree of misconduct, or if the conduct of any of their guests damages the equipment of the photographer, it will result in the early or immediate departure of the photographer. The Client understands that in such an event, no refunds will be granted.
COPYRIGHT LAW: English Copyright Law states that the copyright of photographs remains with the photographer. A licence of your wedding photos is given to the bride and Groom upon full payment under the following conditions. The digital images taken by www.samhaywardphotography.co.uk are for personal use by the bride and groom and their friends and relatives. If any party wishes to sell the wedding photos for profit, permission must be sought from www.samhaywardphotography.co.uk.
MODEL RELEASE. The Bride and Groom grant www.samhaywardphotography.co.uk and its legal representatives, heirs and assigns, the irrevocable and unlimited consent to use the photographs of the bride and groom for editorial, competition, advertising and any other purpose and in any manner, to alter the photographs without restriction; and to copyright the images. Any requests not to publish or use photos for promotional material will be sensitively considered.
LIMIT OF LIABILITY: If the photographer is too ill or becomes injured and cannot supply the wedding services specified above, www.samhaywardphotography.co.uk will do everything possible to book a replacement wedding photographer. Please note that the business covers in excess of 30 wedding and portrait events a year and to date this has never happened. If a replacement photographer cannot be found in these circumstances, liability is limited to a refund of any payments received. www.samhaywardphotography.co.uk have working methods in place to prevent the loss or damage to your images. However, there exists a small possibility that images may be lost, stolen or destroyed for reasons beyond the control of www.samhaywardphotography.co.uk. In these circumstances liability is limited to the return of fees paid for the service or part thereof according to the percentage of original images supplied.
BOOKING FEES: In the event of the bride and groom cancelling the wedding for whatever reason the booking fee is non refundable. It will be considered as liquidated damages.
FINAL IMAGES: We present you with all images taken at your wedding which meet our quality standards. We are the sole and final judge of those standards and any images which fail to measure up to those standards are permanently discarded. This includes, but is not limited to, out of focus images, accidental camera firings, images ruined by the camera flashes of others, interference of any kind by “non-official photographers” and images with other quality defects.
VIEWING & PROOFING: Photos are normally ready for viewing at the proofing stage between 21-28 days after the event. The bride and groom will be able to view these photos in their own online gallery at www.samhaywardphotography.co.uk. If requested as part of the wedding package the final selection of photos have been chosen the photographer will design these into the album and produce a PDF file for final proofing by the bride and groom. A maximum of two edits will be included. Any extra edits will be charged at the current hourly rate. Once this has been agreed it will be sent to the Album manufacturers for completion. No further editing can take place after this time and the full cost of the album will be liable and any further changes requested will incur extra costs.
ONLINE SERVER:The Photographs will be kept on the online server for a maximum of 12 months & it is the responsibility of the Client to ensure the safe keeping and backup of the Photographs once they have been presented to the client. www.samhaywardphotography.co.uk has no control over the management of these servers and systems, and the photographer cannot be responsible for technical support issues which are outside of his control.
RIGHT TO CANCEL: Please note the consumers’ right to cancel all contracts within 14 days, providing that no clearly personalised work or order has already been undertaken by Sam Hayward Photography on behalf of the client.
NOTE: For Wedding Album orders, the photograph selection, as detailed above, and the album order must be agreed and submitted within three months of the Ceremony if included in a package. This is due to the pricing structure of the Album suppliers not being under control of Sam Hayward Photography.
Can I buy an Album at a later date?
Yes, I store the images on the server for about a year, but as long as you have the original images on the DVD/USB I can supply and design at anytime after this.
How long do you store the images?
I store them on the cloud server for a year guaranteed. However I have a strict backup regime and also keep 3 local copies, therefore the chances of me having the files beyond this are high but not guaranteed.
Can I add my friends pictures to the Album?
Sorry, I do not allow this due to my contract with the Album suppliers but also to maintain the quality of my branding.
How long do Albums take to arrive after I have agreed the layout?
I expect the Albums to be back from Italy between 6-8 weeks. It is often sooner but I like to ensure that I am always earlier rather than later with my delivery times.
How long before I see my pictures after the Wedding?
I usually advise between 4-6 weeks, however, it is often sooner. I will also try to give you a couple of sneak peeks on my Facebook page.
Do I have copyright of the images?
The reality is that a professional photographer will never hand over copyright to their images and those that say they do are probably keen amateurs trying to turn their hobby into a bit of extra cash. The phrase ‘copyright free’ should be a warning. Professional photographers always retain the copyright to their images and instead will licence them for various uses.
1. The photographer owns the copyright by default.
2. All you really need is a licence which covers your personal use of the images for printing
3. If you want to upload them to Facebook I will supply you with social media friendly sized images
4. Don’t give the images directly to your other wedding suppliers – refer them to your photographer as many are happy to provide free images in return for a credit and link back to their site.
5. Don’t alter the images. If you want changes then ask your photographer if they are happy to do them.
How many images will I get?
If you have a full days shoot, i.e. from preparation to first dance, I usually deliver a minimum of around 300 fully edited images of your day. It is often more but this depends on opportunity and being given the time with you. You will be in demand 🙂